Comprehensive complaints procedure

The Ombuds for the Dutch public broadcasters is independent and impartial as described in the Statuut Ombudsman voor de publieke omroepen (Dutch). The ombuds follows, examines, evaluates and judges, whether or not on her own initiative, all journalistic practice or product by the Dutch public broadcasters. These are: AVROTROS, BNNVARA, EO, Human, KRO-NCRV, MAX, NOS, NTR, PowNed, VPRO, WNL, Ongehoord Nederland and Zwart. 

The ombuds’s authority does not cover all programming by the public broadcasters, only the journalistic practice and product on radio, television, the internet or the tv guide that fall within the genres of news, information or education. The ombuds makes an independent judgment and does not represent a general viewpoint of a national public broadcaster or the NPO.

You can appeal to the ombuds if you have a complaint regarding journalistic practice or product by one of the Dutch national public broadcasters, or if a program or reporter has transgressed the Code Journalistiek Handelen.

What to do if you have a complaint?

1. The ombuds only deals with complaints about journalistic practice or product and production that fall within the genres of news, information and education.
2. You can contact the ombuds directly, via contact@omroepombudsman.nl. The websites of the broadcasters mention the possibility of filing a complaint with the ombudsman, with a reference to the ombuds. Also, when a specific editorial office or a Public Reports department is dealing with a complaint, broadcasters refer to this possibility.
3. The complaint can pertain to the content of a journalistic program or publication first broadcast or published (on radio, television, online, tv guide) up to a maximum of six months previous to submitting the complaint.
4. Complaints must be motivated and minimally identifiable by name and e-mail of the complainant (address and residence optional). Anonymous complaints cannot be taken into consideration, neither will trolling or scolding. The complainant's data (name, address, residence) will only be used for handling and processing of the complaint, and will not be provided to third parties unless regulatory, supervisor and/or judicial authorities so request. Since a broadcaster and/or editorial staff is always involved in handling a complaint, the complainant's data is shared with the broadcaster and editorial staff to which the complaint relates.
5. If you have previously submitted your complaint to a broadcaster and/or editorial office, your complaint with the ombuds must be accompanied by the response of the editors or the Public Reports department of the relevant broadcaster.
6. If the complaint submitted does not meet the conditions under 1, 2, 3, 4 and 5, your complaint is inadmissible.
7. You will receive a receipt from the ombuds within 14 days. If your complaint will be investigated, you will be notified.
8. When a complaint comes in, the ombuds gives the relevant editorial office a maximum of six weeks to respond to the complaint, with a copy to the ombuds.
9. If you are not satisfied with the response or the editors fail to reply within the said deadline, you can report this to the ombuds. The ombuds in response may decide to investigate your complaint. The ombuds can also independently decide to investigate your complaint. Whether the ombuds is going to conduct an inquiry into the complaint, and if so in what way, is at the discretion of the ombuds.
10. The ombuds will inform the management of a broadcaster and the main editorial board of a program about an inquiry into a complaint.
11. An investigation must be concluded within three months after accepting a complaint, the ombuds informs you of her findings. In case the ombuds needs more time to examine the complaint, you will be notified.
12. If you think your complaint should be dealt with urgently, you may ask for priority. The ombuds will decide whether or not your request is honored.
13. The ombuds may consult internal and external experts and stakeholders when assessing the complaint.
14. The broadcaster and/or the editors will provide the ombuds with all available relevant information regarding the complaint, although the main editorial board may decide to withhold certain information (for example, information retrievable to sources requiring confidentiality or privacy data). The ombuds will always ask the editors and/or the broadcaster for a response.
15. The ombuds's findings are communicated to you as a complainant, to the (main) editorial board of the relevant publication and to the management of the relevant broadcaster. Excerpts can also be published on the ombuds's website. Personal data that is traceable to you as a complainant will not be published.